Start Your Lead Automation
Tell us about your service business and target bookings. We will build a customized prototype demonstrating instant voice agent qualification calls.
What to expect:
- 1We look at your current lead capture form and response timings.
- 2We map out an n8n webhook automation routing to Retell AI.
- 3We place a live staging test call to your personal device to show you results in real-time.
Direct Channels:
Our 15-Minute Technical Discovery Framework
Before we write a single line of automation code or configure any voice script parameters, we conduct a deep-dive operational audit of your business's inbound pipeline. We call this the 15-Minute Operational Discovery Audit. This audit helps us understand where your lead flow experiences leakage and which automations will yield the highest return on investment.
During this brief session, we focus on four key areas:
1. Inbound Lead Source Analysis: We inspect your current lead acquisition channels. Are you generating prospects through Facebook Lead Forms, Google Search ads, local directory listings, organic search, or offline networks? Understanding the source allows us to configure the correct API node in n8n, ensuring lead data structures are mapped properly from the start.
2. Response Speed Benchmarking: We evaluate how long it takes your team to contact a lead after they submit a form. If your response time averages 30 minutes, 2 hours, or 12 hours, we calculate the estimated booking loss occurring due to the response lag. This forms the baseline for measuring the ROI of our 60-second callback system.
3. Conversational Objections & Qualifying Parameters: We outline the typical questions your front desk or sales agents ask to qualify a lead. For a clinic, this includes symptoms and doctor preferences; for a real estate agency, it covers budget, flat configuration, and location requirements. These questions form the core framework of our voice prompt instructions.
4. Downstream Integration Mapping: We audit your current practice management software, calendar booking systems, CRM dashboards, and notification tools. This mapping helps us plan the database routes, ensuring that call transcripts and appointment details are pushed directly to your existing systems without manual data entry.
Our Onboarding, Script Verification, and Staging Rollouts
Once the initial discovery audit is complete and we agree on the targets, we initiate our structured onboarding process. We do not place your systems live immediately; we follow a safe development and testing protocol to ensure voice quality and database routing are functioning perfectly.
First, our prompt engineers construct the Conversational Script Draft. This document specifies the voice agent's greeting, the questions it asks, the instructions it provides, and how it handles user questions or objections. We share this script with your team for feedback and adjustments.
Second, we configure the Staging Voice Agent in our sandbox environment. We link the script to our voice models in Retell AI and ElevenLabs. We then invite you to place test calls to our sandbox number, allowing you to converse with the agent, experience its latency, and test how it responds to different query scenarios.
Third, we build the n8n Database Routing. We run mock lead submissions to verify that the webhook triggers correctly, filters out test phone numbers, checks calendar availability, and updates the staging CRM sheet. Only when all tests achieve a 100% success rate do we sync your custom domain, connect your official phone lines, and launch the system live.
Continuous Optimization and SLA Support
Launch day is only the start of our partnership. AI systems require ongoing oversight to maintain peak efficiency. As market conditions, service prices, doctor availability, or property listings change, your voice scripts and data routes must update to match.
Our monthly platform support packages cover all script updates, prompt optimizations, and API maintenance. If you add a new service, change your consultation fees, or hire a new doctor, simply send the details to our Siliguri-based support desk. Our team will modify the conversational parameters, run verification calls in our sandbox, and push the updates live within 24 hours.
Furthermore, we conduct monthly performance reviews. We analyze call transcripts, calculate lead-to-booking conversion percentages, and identify common drop-off points where callers disconnect. Based on this data, we refine the voice agent's instructions, train it on new query scenarios, and optimize database routes, ensuring your AI automation system becomes smarter and recovers more revenue month after month.
Contact & Onboarding FAQ
Can we schedule a physical meeting at your Siliguri office?
Yes. Our office is located in Mallaguri, Siliguri. If your clinic, school, or brokerage is based in North Bengal or Darjeeling districts, you can schedule a physical meeting for your initial briefing audit or counselor training sessions.
What is the turnaround time for custom integrations?
Standard setups are deployed in 72 hours. For complex, custom database architectures requiring custom n8n configurations or complex API hooks, the rollout takes 5 to 7 business days, including staging tests and validation checks.
Is there any commitment when requesting a staging demo call?
None. We build and deploy a basic voice agent prototype to test call your device completely free of charge. We want you to experience the voice quality, sub-second latency, and conversation flow firsthand before making any commitments.